Promo-Org Minutes - January 4, 2008

Present: Rona Fraser, Chris O’Brien, Kris Riendeau, Noreen Young

Recommended reading for the MAAP Executive:

All

Recommended reading for other MAAP committees:

All

Minutes - Org

1.                    Org: Web Presence

1.1.   We believe the web is and should be the primary communication tool.

1.2.   We propose that committee and sub-committee chairs should be responsible for updating their sections of the MAAP blog.  That does not mean the chairs themselves need to do the updating, but they would be responsible for someone getting it done.

1.3.   Free WiFi on Mill Street would help us keep the site up-to-date.  (Well, it couldn’t hurt…)

1.4.   Chris recommends that we grab www.downtownalmonte.com as a domain name and then have a long-term plan for a comprehensive visitor-friendly events-full site.

2.                    Org: MAAP Executive (the top 3 positions)

We propose the following, to be considered by the MAAP Executive:

2.1.   We should have an AGM in April (as it is a not-so-busy time of year) to bring all of MAAP together, review our progress, and have an election of Executive members (and we are happy for them to re-up) and confirmation of the Chairs.

2.2.   Organization of the AGM should be done by the Executive.

2.3.   Note: We believe that the Almonte and Pakenham heads should be the public face of MAAP-Almonte and MAAP-Pakenham, and be the Chair of their 4 sub-committee chairs.

3.                    Org: Sub-Committee Chairs and Members

We propose the following, to be considered by the MAAP Executive:

3.1.   New sub-committee chairs should be selected by their own sub-committee, for a 1-year term.  They do not necessarily have to be active on a committee beforehand.

3.2.   Each sub-committee should be encouraged to meet frequently (bi-monthly at the least), to be more effective.  If the committee members cannot meet that often, then perhaps some should just be consultants and the core can meet more frequently.

4.                    Org: What constitutes a ‘MAAP activity’ or ‘MAAP-sponsored activity’

4.1.   A MAAP activity is one organized and funded directly by MAAP.

4.2.   A MAAP-sponsored activity is organized by another group or individual, but given money and/or support by MAAP and able to use the MAAP logo.

5.                    Org: How does an activity become approved as a MAAP or MAAP-sponsored activity

5.1.   Firstly, we do not believe we should give money to any outside initiatives until we have enough funds for our own.

5.2.   In order to be approved or sponsored by MAAP, an activity would have to be championed by a MAAP sub-committee with full approval, then brought to the MAAP Exec+Chairs for approval.  This also means no 1-day turnaround on requests.

5.3.   Determining the possible levels of support is to be brought forward.

Minutes - Promo

6.                    Promo: Mill Street Money

6.1.   Sales: approx $10,500 sold to date.  Rona to get blank receipts to Chamber.

6.2.   Publicity – Gazette printed the letter with the $5,000 amount.

6.3.   Communication with retailers

6.3.1.    We will be sending out a January newsletter detailing results of MSM to date.

7.                    Promo: Downtown Almonte party being planned for Jan 21/08 [note: we have since changed our plans].

Next Meeting: Friday, January 11, 2008 – 9am - The Groundz